How to add new members and edit member records

Membership

To become a member of the Anchor Archive and borrow zines, someone must pay $2 or donate a zine.

Check if someone is a member

You can check to see if someone is already a member in 2 ways:

  1. Log in to the website using your own member account (you must be a Librarian) or the general Anchor Archive account. Go to Login in the side menu and enter your username and password. Search for a member record in the new electronic system by going to Zine Library > Members > Search Members.
  2. Search for the person by first name or last name, or scroll through the usernames.  You can also see a list of usernames below the search form or by going to >Zine Library > Members > View Members.
  3. Check to see if someone was a member under our old system by looking at the printed list of members in the Cataloguing box or on a spreadsheet saved on the desktop of the computer.  If a person is already a member in the old system, you will still need to create a member record for them in the new electronic system, so go to the next section.
  4. Once you find the person's member record, you can click on their username to open the record and check their account info. Check if they have any overdue zines and ask them if their contact information needs to be updated. If it does, go to the section below Edit Member Records to see how to edit their contact information.

Create a new member record or user account

  1. Log in to the website using your own member account (you must be a Librarian) or the general Anchor Archive account. Go to Login in the side menu and enter your username and password.
  2. Go to Zine Library > Members > Add Member. This is a 2-step process.
  3. Fill in the fields on this page. The member can choose hir own username and password. Recommend that the member write down hir username and password on their new member brochure. The Status will be Active by default. It should only be changed to Blocked if it is decided that the member cannot borrow items from the library. If you select Notify user of new account they will be e-mailed their account information.
  4. Click Create new account. Now you've created the basic account information but you still need to add contact info.
  5. Click on List above the new member form. Scroll down and find the member account you just created at the top of the list.
  6. Click on Edit.
  7. Click on the User Profile tab. 
  8. Fill out the information in the User Profile section as completely as you can. Try to get a phone number and e-mail address for the member, so that the Zine Library has some way to contact hir. If the member has more than one phone number, enter them on different lines. Write something in the Notes field if there is anything important to note about the member. You will likely not need to enter anything in the Notes field.
  9. Click Submit.

Edit member records

If a member wants to change hir contact information or has forgotten hir password, you can edit hir member record.

  1. Log in to the website using your own member account (you must be a Librarian) or the general Anchor Archive account. Go to Login in the side menu and enter your username and password.
  2. Search for the member's record by going to Zine Library > Members > Search Members.
  3. Enter your search terms in the search box. Any terms you enter here will only be matched to existing Usernames in the system, not real names, so hopefully the person will remember hir username. You can also see a list of usernames by going to Zine Library > Members > View Members.
  4. When you find the right record, click on it to open it.
  5. Click Edit. The Account Settings form will display, where you can make changes to the user's account. To make changes to hir contact information or volunteer information click User Profile.
  6. When you have made all of the changes, click Submit at the bottom of the page.

* This page was written using gender-neutral pronouns.